Allocating Bulk Payments Across Multiple Bookings

Overview

This module explains how to apply a single customer payment—typically a check—across multiple bookings in OpsDriver. This is a common scenario when clients pay for multiple trips at once and need the payment properly split and recorded.

1. Purpose of Bulk Payment Allocation

Use this process when:

• A single check or payment is intended to cover multiple bookings

• You need to track individual booking balances

• Accurate financial reporting and receivables tracking are required

2. Scenario Example

Customer: Submits a check for $2,000

Bookings Covered: Booking #260 and Booking #262

Amount Owed: $1,000 on each booking

3. How to Allocate the Payment

Step-by-Step Instructions:

For the First Booking (e.g., Booking #260):

1. Open the booking.

2. Scroll down to the Financial Section.

3. Click Record Payment.

4. Set Transaction Type to Check.

5. Enter:

   • Amount: $1,000

   • Check Number: (e.g., 1234)

6. Click Record Payment.

7. The booking balance will update to $0.00.

For the Second Booking (e.g., Booking #262):

1. Navigate to the second booking.

2. Again, go to the Financial Section.

3. Click Record Payment.

4. Use the same Check Number and Transaction Type.

5. Enter the remaining amount (e.g., $1,000).

6. Click Record Payment.

4. Final Outcome

• The $2,000 check has been split across two bookings.

• Each booking now shows a $0 balance.

• The financial history reflects accurate allocation with the same check number for audit/reference purposes.

5. Best Practices

• Always double-check the amount owed on each booking before allocation.

• Use consistent and accurate check or transaction references for traceability.

• Communicate with accounting if the customer has specific allocation instructions.