Overview

This module explains how to build and manage two one-way trips (e.g., drop-off and return airport transfers) within a single quote in OpsDriver—ensuring customers are billed accurately and not charged for vehicle downtime between segments.

1. Scenario Example

A group needs:

• A one-way drop-off at the airport on May 15

• A one-way pickup four days later on May 19

The goal is to quote both legs in the same quote without the system interpreting it as a multi-day trip, which would incorrectly calculate pricing for all five days.

2. Step 1: Start the Quote and Build the First One-Way

Instructions:

1. Create a new quote

2. Build the first variation:

   • Example: Pickup from high school → drop-off at the airport on May 15

   • End the route by returning the bus to the yard

This variation represents the outbound airport transfer.

3. Step 2: Add the Return Trip as a New Variation

Instructions:

1. In the quote, click New Variation

   • Do not click “Copy Variation” unless you want to duplicate the route

2. Set up a new route with:

   • Pickup from the airport → drop-off at the high school on May 19

   • Complete the route with a return to the yard

This second variation now represents the return airport transfer.

4. Step 3: Review Both Variations

You should now see:

• Variation 1: May 15 – School → Airport (1-way)

• Variation 2: May 19 – Airport → School (1-way)

Each variation:

• Has its own date

• Has its own trip summary and stops

• Uses the same contact and is part of the same quote

5. Step 4: Convert to Booking

When the customer is ready to proceed:

1. Click Convert to Booking

2. The system will prompt you to select the variations to include

3. Select both variations

4. Confirm the:

   • Contact

   • Salesperson

   • Pricing for each leg

5. Click Create Booking

6. Final Booking Outcome

• The system creates a single booking with two separate routes:

  • Route 1: May 15 (Outbound)

  • Route 2: May 19 (Return)

• The vehicle is not assumed to be in use between those dates, preventing incorrect multi-day billing

• This approach avoids overcharging for idle days

Best Practices

• Always use “New Variation” for distinctly timed one-way trips

• Label each variation clearly (e.g., “Outbound Airport Transfer” / “Return from Airport”)

• Confirm route dates to prevent overlap or mispricing

• Educate customers on why both variations are part of one quote but priced separately