This module walks through how to configure and apply General Ledger (GL) code mappings in OpsDriver. These mappings automatically categorize revenue and expenses by vehicle type, yard, or booking characteristics—streamlining your accounting processes.
Go to Financial > Accounting > General Ledger Codes
This is where you define your GL codes (e.g., 4013000 for school bus revenue from Hartford)
These codes will be used to classify transactions in your financial exports or integrations.
If you haven’t already created the GL code:
Click Create New
Name the GL code descriptively (e.g., “School Bus - Hartford”)
Enter the actual GL account number used in your accounting system (e.g., QuickBooks, Sage)
Click Save
Navigate to Financial > Accounting > General Ledger Code Mapping
Click Create New GL Code Mapping
Set the following:
Vehicle Type: (e.g., School Bus)
Yard: (e.g., Hartford)
GL Code: Select the code you just created
This tells OpsDriver:
“Whenever a booking uses a school bus that departs from the Hartford yard, use this GL code.”
After saving:
Your new mapping will appear in the GL Mapping list
You can:
Edit existing mappings
Add new ones for different combinations (e.g., different vehicle types or yards)
Delete mappings no longer in use
Mapped GL codes ensure:
Clean financial exports with correct account segmentation
Streamlined reconciliation for income and expenses
Easier integration with your accounting software
They are especially useful when different vehicle types or service areas should be coded to separate ledger accounts.
Use clear naming conventions for GL codes and mappings
Set up mappings for each major revenue stream (e.g., School Bus, Charter, Affiliates)
Align codes with your accounting team’s chart of accounts for smooth monthly closing
Test mappings with sample exports before relying on them for live financial reports