Overview

This module explains how your vehicle inventory and yard setup drive the behavior of the customer-facing Booking Widget in OpsDriver. These elements control what customers can book, how many vehicles are shown, and how pricing is calculated based on availability and proximity.

1. Start with Vehicle Types

Before configuring your booking widget, ensure all relevant Vehicle Types are created in the system.

These types—like 56-passenger coaches, mini buses, or trolleys—are what the customer will see when using the widget.

2. Create Vehicle Inventory and Assign Yards

Next, create your actual fleet under Company Setup > Vehicles. For each vehicle:

• Assign it to a Vehicle Type

• Assign it to a Base of Operation (Yard)

This setup determines:

• Which vehicles are available to book

• Where the system assumes each vehicle is based

• How dispatch and pricing logic will behave

3. How the Widget Uses This Data

The widget pulls directly from your inventory to determine:

• Which vehicle types can be shown

• How many of each type are available for booking

For example:

• If you only have one trolley in your inventory, the customer can’t select more than one trolley in their quote request.

This prevents overselling and ensures your availability is always accurate in real time.

4. Yards Influence Pricing and Routing

When a customer enters trip details:

• OpsDriver identifies the closest yard with the requested vehicle type

• If no nearby yard has the vehicle, the system checks other yards

• It adjusts the price based on deadhead mileage and time from the yard to the pickup location

This means your pricing reflects not only what is requested, but also where it’s coming from—supporting both customer clarity and operational cost accuracy.

5. How It Works with the Pricing Calendar

Your yard and vehicle setup also connects directly to the Pricing Calendar.

This allows you to:

• Set peak pricing for certain dates

• Mark vehicle types as Sold Out or Limited Availability based on yard-specific inventory

The widget then shows this status to customers, helping manage expectations and encourage early booking.

6. Recap of What This Powers

By setting up your vehicle types, assigning inventory, and linking each vehicle to a yard, you enable the system to:

• Display only valid vehicle options

• Prevent overbooking based on inventory limits

• Adjust pricing based on vehicle proximity

• Automatically manage availability in the booking widget

Best Practices

• Regularly update your fleet and yard assignments to reflect changes in availability

• Use accurate yard locations to ensure quotes reflect true travel distances

• Review your Pricing Calendar alongside your inventory to prevent mismatches in availability messaging

• Periodically audit your vehicle records to ensure data integrity across your widget and dispatch systems