Part time driver scheduling

Part time driver scheduling


Part Time Driver Scheduling


Overview

This module explains how to schedule availability for part-time drivers in OpsDriver using the Driver Scheduling tool. This ensures drivers are only shown as available during the hours and days they actually work, helping prevent scheduling conflicts.

1. Purpose of Part-Time Scheduling


Part-time availability helps:

  • Prevent accidental over-scheduling

  • Clarify which drivers are available for morning-only or limited shifts

  • Provide a clear visual on the Dispatch and Driver Availability boards

2. Accessing Driver Scheduling


Step-by-Step Instructions:

  1. Go to Operations > Driver Scheduling

  2. Click Add New Driver Schedule Event

3. Select the Driver

  • Use filters to sort drivers by yard or location if needed

  • Select the specific driver you want to assign a schedule to

  • Click Next

4. Define the Part-Time Schedule


Choose “Add to a Date Range” to create a recurring schedule:

  1. Set the start and end dates (e.g., today through 1 year and 1 month from now)

  2. Add a description (e.g., “Part-time AM shift”)

  3. Set the available time window:

    • Example: 5:00 AM to 12:00 PM

  4. Select days of the week this schedule applies to:

    • For example, Monday through Friday


Click Create Scheduling Event

5. What Happens Next


After saving:

  • The schedule appears on the Driver Scheduling Calendar

  • On the Driver Availability Board:

    • The driver’s name will appear as grayed out before and after their scheduled availability

    • This visual cue helps dispatchers avoid assigning them outside of their work window

6. Conflict Prevention in Dispatch


If you attempt to assign a trip that overlaps with the driver’s unavailable hours:

  • You’ll see a grayed bar indicating the driver is not available

  • This helps prevent accidental conflicts during dispatching

Best Practices

  • Set part-time availability using long-term date ranges to reduce repetitive data entry

  • Use descriptive names for schedule entries (e.g., “Mon–Fri AM Shift”)

  • Review the Driver Availability Board weekly to ensure proper coverage


    • Related Articles

    • Inviting Drivers to the Driver Portal

      Inviting Drivers to the Driver Portal Video Overview This module explains how to invite drivers to the Driver Portal in OpsDriver, set their login credentials, and provide access to view, accept, and manage trip assignments. 1. What Is the Driver ...

    • Managing Driver Availability

      Managing Driver Availability Overview This module explains how to set, customize, and manage driver availability in OpsDriver, including the use of custom absence types, date ranges, and individual day events. This ensures your dispatch and ...

    • Submitting Drivers and Vehicle Inventory

      Submitting bulk driver and vehicle records for upload One of the first steps in getting your account ready for action is making sure that your vehicles and drivers are entered in the system. For large companies adding them individually can be time ...

    • Payroll- Setting Up Drivers and Dispatchs

      Payroll- Setting Up Drivers and Dispatches Overview This module covers how to configure drivers for payroll, assign pay rate groups to dispatches, and record driver actuals. These steps are critical to ensure accurate and automated payroll ...

    • Using the Driver Portal

      Using the Driver Portal <br> Overview This module provides a walkthrough of the Driver Portal, which allows drivers to view assignments, accept or decline trips, access work tickets, receive company messages, and manage personal profile ...