Overview

This module explains how to configure Pay Rate Groups in OpsDriver. These groups define how drivers are paid based on seniority, vehicle type, and pay method (e.g., hourly, percentage of revenue, per diem), and are essential for payroll accuracy and flexibility.

1. What Are Pay Rate Groups?

Pay Rate Groups:

• Define the structure of driver pay

• Allow for different rates by job type, vehicle, or route

• Enable complex compensation models, such as:

  • Hourly pay

  • Percent of revenue

  • Per diem allowances

Each group includes:

• Seniority tiers

• Calculation groups

• Effective date ranges

2. Accessing the Pay Rate Group Tool

Step-by-Step Instructions:

1. Go to Financial > Payroll > Pay Rate Groups

2. Click Create New Pay Rate Group

3. Setting Basic Pay Rate Group Details

• Group Name (e.g., “School Bus – Charter”)

• Effective Dates: Start and end date for this pay rate structure

• Overtime Eligible: Toggle based on legal/operational criteria

Click Save to continue.

4. Define Seniority Ranges

Instructions:

1. Add ranges using whole numbers (in years)

2. Examples:

   • 0–1 years

   • 2–4 years

   • 5–9 years

   • 10+ years

Tip: Use a single range like 0–99 if you don’t differentiate pay by seniority.

Rules:

• Ranges must not overlap

• Decimal values (e.g., 0.5) are allowed

• Ranges can be in any length (1-year, 5-year, etc.)

5. Set Up Calculation Groups

You can define multiple calculation methods within one group.

Common Calculation Groups:

• Hourly

• Percentage of Revenue

• Per Diem

Each calculation group includes:

• Rate Type Code (e.g., hourly, percent of revenue)

• Data Source:

  • Total Hours

  • Driving Hours

  • Vehicle Revenue

  • Flat Rate

  • Total Days

  • Wait Time

The system will calculate all rate types and choose the highest applicable rate when comparison applies.

6. Finalizing and Creating Pay Rates

Once all ranges and calculation groups are defined:

1. Click Create Pay Rates

2. Confirm the system’s summary (e.g., “12 pay rates will be created”)

3. Click Yes to proceed

7. Enter Rate Values

Use the edit button to enter:

• Hourly amounts (e.g., $18/hr)

• Percent of revenue (e.g., 15%)

• Per diem (e.g., $2.50/hour or $100 flat)

You can mix fixed rates and dynamic revenue-based pay in the same group.

8. Pay Code Setup (Before You Begin)

Navigate to:

• Financial > Payroll > Pay Codes

Set up your custom codes (e.g., Hourly, Per Diem) to use within pay rate groups and link with your payroll export system.

Best Practices

• Use clear naming conventions for rate groups and pay codes

• Keep seniority ranges simple unless legally or contractually required

• Build rates ahead of time with future effective dates to support raises and rate changes