Overview

This module explains how to configure base vehicle pricing in TBN, including daily, hourly, and mileage-based pricing. It also covers how the system compares and selects the best rate, and how add-ons can supplement trip costs with optional or required fees.

1. Accessing Vehicle Pricing Settings

Steps:

1. Go to Company Setup > Vehicle Types.

2. Select the vehicle type you want to configure pricing for.

Each vehicle type has its own pricing section and supports multiple rate categories.

2. Understanding Pricing Categories

TBN’s pricing system supports three primary pricing types:

A. Daily Pricing

• Sets a minimum daily rate for chartering a vehicle.

• Supports:

  • Single-day minimums

  • Multi-day minimums

• Allows additional daily fees such as:

  • Wi-Fi charges

  • Cleaning fees

  • Overnight fees (only apply on multi-day trips)

B. Hourly Pricing

• Charges based on the number of hours a vehicle is in use.

• Useful for local, time-based charter work.

C. Mileage Pricing

• Calculates price based on the miles traveled.

• Ideal for long-distance charters.

TBN’s pricing engine compares all three types for each quote and automatically selects the highest value to ensure your company’s minimum thresholds are protected.

3. Fuel Surcharge Settings

You can configure fuel surcharges as:

• A percentage per mile

• A percentage per live mile only

This fee is added on top of the selected pricing method and appears in the quote calculation.

4. Viewing the Active Pricing Equation

At the bottom of each pricing section, you’ll see the equation summary showing how your pricing will be calculated, including:

• Base rate logic (daily, hourly, mileage)

• Surcharge details

• Any included thresholds or exceptions

5. Supplementing Base Pricing with Add-Ons

Add-ons let you add additional charges to a quote, such as:

• Bottled water

• Wi-Fi

• Credit card fees

• Driver gratuity

• Driver relief costs

Each add-on can be priced by:

• Per hour

• Per day

• Per mile

• Per vehicle

• Flat rate

• Percentage

• Per passenger

• User-defined value (e.g., for gratuity)

You can also choose to:

• Show add-ons in the booking widget

• Hide certain add-ons (e.g., internal costs like driver relief) from customer view

To hide an add-on:

1. Click Edit next to the add-on.

2. Check the “Hide from customer view” box.

6. Final Notes on Pricing Flexibility

• Use daily minimums to ensure profitability on short trips.

• Use hourly and mileage pricing for flexibility across trip types.

• Add-ons offer a powerful tool for customizing the customer experience and generating additional revenue.

Best Practices

• Always verify that only one pricing method is actively selected per vehicle type.

• Review your active pricing equation for clarity and completeness.

• Regularly review and update your add-ons to reflect current service costs or sales goals.

• Test pricing scenarios using the quote tool to validate the logic works as intended.