Wash Schedule

Wash Schedule


Wash Schedule


Overview

This module explains how to generate and use the Wash Schedule Report in OpsDriver. This report helps your wash crew prepare for incoming vehicles based on their return time and upcoming dispatch needs.

1. Purpose of the Wash Schedule Report


The wash schedule is used to:

  • Identify which vehicles are returning to the yard on a specific day

  • Determine when those vehicles are next assigned to a trip

  • Prioritize cleaning based on turnaround time and trip urgency

  • Add notes or inspection tasks for your wash team

2. How to Access the Report


Step-by-Step Instructions:

  1. Go to Operations > Dispatch

  2. On the Dispatch Main Report page, locate the orange button labeled:

    Prepare Wash Schedule

3. Customizing the Report Criteria


When you click Prepare Wash Schedule, the system will prompt you to enter filters:

  • Data Source:

    • Bookings only

    • Scheduled service

    • Or all dispatch data

  • Vehicle Type (optional):

    • Select specific vehicle categories

  • Base of Operation (optional):

    • Filter vehicles assigned to a specific yard or location


You can skip these filters if you want a full yard-wide report.

4. Required Fields to Generate the Report


At minimum, you must select:

  • Date – The target return date for vehicles

  • Overflow Hours – How many hours into the next day the system should look to catch late arrivals

    • Example: Use “2” to capture vehicles returning up to 2 AM the following day

5. Viewing and Using the Excel Report


After clicking Generate, the system downloads an Excel spreadsheet that includes:

  • List of returning vehicles

  • Whether they are assigned to another trip

  • Next trip departure time

  • Duration of next trip

  • Customer name

  • Editable fields for:

    • Additional notes

    • Inspection results

    • Wash instructions


This spreadsheet is designed to be:

  • Printable for handoffs to the wash crew

  • Editable for real-time note-taking and tracking

6. Best Practices

  • Generate the report daily for the next day’s wash planning

  • Use overflow hours to catch late-night returns

  • Share the spreadsheet with wash crew leads at end of day

  • Record comments or follow-up notes directly in the Excel file



    • Related Articles

    • Part time driver scheduling

      Part Time Driver Scheduling Overview This module explains how to schedule availability for part-time drivers in OpsDriver using the Driver Scheduling tool. This ensures drivers are only shown as available during the hours and days they actually work, ...

    • Transfer Builder

      Using the Transfer Builder The Transfer Builder is designed to speed up round-trip work like airport transfers, where the same customer needs an outbound ride and a return ride days or weeks apart. Instead of building two separate quotes from ...

    • AR Reconciliation Report

      This process applies only to companies that invoice all payments. The prerequisite for using this process is that all payments for trips that have returned by the end of the period must be invoiced before closing the period. AR Reconciliation Report ...

    • Reports and Procedures to help close a month in TBN

      Reconciling an Accounting Period This guide provides an example of how a company might reconcile an accounting period in TBN. Since each company has its own accounting practices, this is not intended as a definitive process for everyone. Instead, it ...

    • Understanding financial flow in TBN

      Understanding How Money Flows in TBN A Practical Guide for Motorcoach Operators TBN was designed to reflect how motorcoach companies actually conduct business. Because operators serve different types of customers, there are two standard financial ...