Multi Day Pricing with Middle Day Minimum Enabled

Multi-Day Minimum: Middle Days Only

Overview

The Multi-Day Minimum: Middle Days Only setting controls how the system applies your vehicle's multi-day minimum rate on extended trips. When this setting is enabled:

1. The first and last days of the trip are treated as their own Single Day — the Single Day Minimum logic applies, and the system prices them independently from the rest of the trip.
   

2. All middle days use the Multi-Day Minimum rate if it produces the best (highest) price for that day. If another rate — such as mileage or hourly — comes out higher, that rate is used instead.
   

In short: first and last day = Single Day. Middle days = best price wins, with the Multi-Day Minimum as the floor. 

This gives operators a more accurate and fair pricing structure for long trips, ensuring that days where a vehicle is traveling significant mileage or working unusual hours are not underprice-capped by a flat multi-day minimum.

 Where to Find This Setting

This is a company-wide account setting, configured once and applied automatically to all relevant quotes. 

NAVIGATION PATH

Company Setup

›

General Settings

›

Account Settings

›

Multi-Day Minimum  setting

 

 ONCE YOU'RE THERE

1  Click Edit  Click the Edit button at the top of Account Settings to unlock the fields.

2  Select the Setting  Find "Multi-Day Minimum" and choose Middle Days Only.

3  Save  Save your changes. Takes effect on all new and recalculated quotes.

💡 Note: Hovering over the setting in the UI will display a tooltip explaining the option in plain language. 

How Pricing Works With This Setting

Once enabled, the system divides any multi-day trip into three categories and prices each accordingly:

Day in Trip	Rate Applied	Explanation
Day 1 (First Day)	Single Day Minimum	Treated as its own Single Day — priced independently using Single Day logic, regardless of the rest of the trip.
Middle Days	Multi-Day Minimum (if best price)	The Multi-Day Minimum is used if it produces the highest price for that day. If mileage, hourly, or another rate is higher, that rate wins instead.
Last Day	Single Day Minimum	Treated as its own Single Day — priced independently using Single Day logic, regardless of the rest of the trip.

The system always applies the highest applicable rate for each day. On middle days, this means the multi-day minimum will be used only if it is greater than the daily or hourly rate — which is typically the intended outcome.

Setting Up Your Vehicle Type Rates 

For this feature to work correctly, each vehicle type must have a Multi-Day Minimum rate configured. This is set per vehicle type, not globally. 

1	Go to Vehicle Types	Navigate to the Vehicle Types section in your settings.
2	Select a Vehicle	Choose the vehicle type you want to configure (e.g., Full-Size Motor Coach).
3	Click Edit	Open the vehicle type for editing.
4	Set the Multi-Day Minimum Rate	Enter your desired multi-day minimum dollar amount. This will be the floor rate applied to all middle days on qualifying trips.
5	Verify Other Rates	Confirm your Single-Day Minimum, Hourly Rate, and Mileage Rate are also set, as these will be used for the first and last days.
6	Save	Save the vehicle type. Repeat for each vehicle type as needed.

Example: 7-Day Trip

Consider a 7-day trip configured with the Middle Days Only setting enabled and a Full-Size Motor Coach that has: 

3. Multi-Day Minimum Rate: $1,000

4. Standard Daily Rate: set per normal pricing

5. Hourly Rate: set per normal pricing

6. Mileage Rate: active (used when mileage drives the cost higher)

Here is how the system prices each day:

Day	Rate Used	Why
Day 1	Single Day Minimum	First day is treated as its own Single Day — Single Day logic applies independently.
Days 2–6	Multi-Day Minimum ($1,000)	These are the middle days. The Multi-Day Minimum is the highest applicable rate, so it is used.
Day 7	Mileage Rate	Last day is treated as its own Single Day. On this day, mileage exceeds all other rates, so mileage wins.

💡 Note: The Multi-Day Minimum is only used on middle days when it is the best (highest) price for that day. If mileage, hourly, or another rate comes out higher, that rate wins instead. 

Key Takeaways

The setting is enabled at the account level (Company Setup > General Settings > Account Settings).

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